{"id":3530,"date":"2021-07-22T11:02:23","date_gmt":"2021-07-22T11:02:23","guid":{"rendered":"https:\/\/www.helloleads.io\/blog\/?p=3530"},"modified":"2022-09-20T05:36:57","modified_gmt":"2022-09-20T05:36:57","slug":"top-10-crm-features-that-every-small-business-should-need","status":"publish","type":"post","link":"https:\/\/www.helloleads.io\/blog\/all\/business-benefits\/top-10-crm-features-that-every-small-business-should-need\/","title":{"rendered":"Top 10 CRM features that every small business should need"},"content":{"rendered":"\n<figure class=\"wp-block-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/www.helloleads.io\/blog\/wp-content\/uploads\/2021\/07\/Crm-features-Header-1024x576.png\" alt=\"Top 10 CRM features that every small business should need\" title=\"Top 10 CRM features that every small business should need\" class=\"wp-image-5727\" srcset=\"https:\/\/www.helloleads.io\/blog\/wp-content\/uploads\/2021\/07\/Crm-features-Header-1024x576.png 1024w, https:\/\/www.helloleads.io\/blog\/wp-content\/uploads\/2021\/07\/Crm-features-Header-300x169.png 300w, https:\/\/www.helloleads.io\/blog\/wp-content\/uploads\/2021\/07\/Crm-features-Header-768x432.png 768w, https:\/\/www.helloleads.io\/blog\/wp-content\/uploads\/2021\/07\/Crm-features-Header.png 1920w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Many small businesses have started using <a href=\"https:\/\/www.helloleads.io\/blog\/all\/marketing-and-sales\/the-ultimate-guide-to-crm-adoption-for-your-small-business\/\" title=\"CRM\"><strong>CRM<\/strong><\/a> to improve their sales and productivity. In the last five years, CRM usage has been increased from 55% to 75%.<\/p>\n\n\n\n<p>Over thousands of CRMs in the market, with hundreds of features and functionalities, aids in running a successful business. &nbsp;<a href=\"https:\/\/www.helloleads.io\/crm\/what-is-crm\/\" title=\"CRM\"><strong>CRM software<\/strong><\/a> not only helps you to solve the problem of tracking and connecting with customers but also helps in getting all your leads in one place through integrations and other means.<\/p>\n\n\n\n<p>CRM software lets your small business collect, analyze, and retrieve all the vital information associated with the customer base and manage them with ease. All CRMs possess a few standard core features and many other which are peripheral. Not every feature will be useful for you and for your team to manage the leads. However, here are the top 10 essential features that you should have in your CRM tech stack. <\/p>\n\n\n\n<ol class=\"wp-block-list\"><li>Contact management<\/li><li><a href=\"https:\/\/www.helloleads.io\/blog\/all\/best-practices\/what-is-lead-managementand-how-do-you-do-it-right\/\" title=\"Lead Management Software\"><strong>Lead management<\/strong><\/a><\/li><li>Email integration<\/li><li>Document management<\/li><li>Workflow automation<\/li><li>Reporting &amp; analytics<\/li><li>Sales forecasting<\/li><li>Customization<\/li><li>Social media<\/li><li>Third-party integration<\/li><\/ol>\n\n\n\n<p><strong>1.Contact management<\/strong> <\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img loading=\"lazy\" decoding=\"async\" width=\"697\" height=\"287\" src=\"https:\/\/www.helloleads.io\/blog\/wp-content\/uploads\/2021\/07\/Content-1.png\" alt=\"Contact management \" title=\"Contact management \" class=\"wp-image-5728\" srcset=\"https:\/\/www.helloleads.io\/blog\/wp-content\/uploads\/2021\/07\/Content-1.png 697w, https:\/\/www.helloleads.io\/blog\/wp-content\/uploads\/2021\/07\/Content-1-300x124.png 300w\" sizes=\"auto, (max-width: 697px) 100vw, 697px\" \/><\/figure><\/div>\n\n\n\n<p>CRM\u2019s major function is to maintain all the\ninformation of the leads and customers in a single place. One of the important\ninformation about the lead is their contact information. <\/p>\n\n\n\n<p>Contact management involves storing customer\u2019s contact information such as names, phone numbers, addresses, and social media account links in a quickly searchable and retrievable manner. This information will come in handy when you want to reach your potential customers, any time and from anywhere. <\/p>\n\n\n\n<p><strong>2. Lead Management<\/strong><\/p>\n\n\n\n<p>Lead management is one of the vital functionalities, every business need from their CRM. It is also important to manage all your leads under one roof to convert your potential leads into customers. Leads are those who have expressed some level of interest in your product or offering but have not been qualified to determine if they fit the ideal buyer persona. Your <a href=\"https:\/\/www.helloleads.io\/blog\/all\/marketing-and-sales\/choosing-best-crm-for-your-small-business-a-beginners-guide\/\" title=\"CRM\"><strong>CRM<\/strong><\/a> should be able to help you to track and manage such leads to convert them into paying customers. <\/p>\n\n\n\n<style>\n\n.call-to-action {\n    margin-bottom: 40px;\n    margin-top: 40px;\n    padding: 20px;\n    box-shadow: 0 0 10px rgb(0 0 0 \/ 14%);\n    background-image: linear-gradient(to right, rgb(0, 136, 122), rgb(51, 139, 147));\n    border-radius: 5px;\n}\n\n.para-h2-call-to-action {\n    color: #fff;\n    font-size: 25px;\n    font-weight: 500;\n}\n.btn-signup {\n    background: #fff;\n    color: #288a8e!important;\n    font-weight: bold;\n    letter-spacing: 1px;\n    display: inline-block;\n    padding: 12px 30px;\n    border-radius: 8px;\n    font-size: 20px;\n    text-decoration:none;\n    border-radius: 10px!important;\n}\n.btn-signup:hover{\n\tbackground-color: #ececec;\n}\n.text-center {\n    text-align: center!important;\n}\n<\/style>\n<div class=\"call-to-action text-center\">\n              <span class=\"para-h2-call-to-action\">Try Sales CRM for your Small Business today.<\/span>\n\n              <a href=\"https:\/\/app.helloleads.io\/index.php\/app\/account\/register\" class=\"btn btn-signup\">Sign Up Now<\/a>\n            <\/div>\n\n\n\n<p>CRM\nsoftware assists in capturing details of leads from various channels, including\nphone calls, web forms, social media platforms, and emails. Lead management\nfunctionality makes sure that you don\u2019t lose any leads and also ensures that\nyou score and qualify leads correctly. This functionality also tracks the\nprogress of customers and leads through the sales cycle and helps decide on\nmarketing initiatives for nurturing them. Lead management helps in improving\nthe efficiency and productivity of the sales team by focussing on the right\nleads at the right time. <\/p>\n\n\n\n<p><strong>3. Email integration<\/strong><\/p>\n\n\n\n<p>Email is the preferred channel for an effective\nB2B communication. Emails also serve as a centralized hub for internal\ncross-collaboration. So, it makes sense for integrating with email clients such\nas Gmail, Outlook and, Yahoo.<\/p>\n\n\n\n<p>Email management offers the ability to send\nbulk emails, plan email campaigns as a part of a marketing initiative, track\nemail conversations with clients, and send automated emails to customers for\nevents such as birthdays and anniversaries through the integration with calendars.<\/p>\n\n\n\n<p><strong>4. Attachments and Document Management<\/strong><\/p>\n\n\n\n<p>Attachments and documents in a centralized location with colleagues or clients directly from document management let you create, collect, store, access, and share attachments to the CRM system thus making it easier for everyone involved to access information. Today you need to have the facility of attaching images, photographs, PDF documents, spreadsheets to leads that you have to improve productivity.<\/p>\n\n\n\n<p>To improve security, you can set document\naccess and edit rights. Further, version history lets you access the previous\nversions of any file.<\/p>\n\n\n\n<h2><strong style=\"font-size:19px\">5. Workflow automation<\/strong><\/h2>\n\n\n\n<p>CRMs can facilitate optimization by allowing\nyou to automate repetitive tasks such as following up with leads, raising\ninvoices, and sending emails by creating workflows that trigger actions or send\nfollow-up reminders for the next actions. Once the tasks are completed, notifications\nare received and reminders are notified if you need to input data manually. Optimizing\nworkflows helps salespeople to avoid duplicate jobs, saves time, and ensures\nthat the right actions are completed at each stage of the sales process.<\/p>\n\n\n\n<p><h2><strong style=\"font-size:19px\">6. Reporting &amp; analytics<\/strong><\/h2><\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img loading=\"lazy\" decoding=\"async\" width=\"697\" height=\"287\" src=\"https:\/\/www.helloleads.io\/blog\/wp-content\/uploads\/2021\/07\/Content-2.png\" alt=\"Reporting &#038; Analytics\" title=\"Reporting &#038; Analytics\" class=\"wp-image-5729\" srcset=\"https:\/\/www.helloleads.io\/blog\/wp-content\/uploads\/2021\/07\/Content-2.png 697w, https:\/\/www.helloleads.io\/blog\/wp-content\/uploads\/2021\/07\/Content-2-300x124.png 300w\" sizes=\"auto, (max-width: 697px) 100vw, 697px\" \/><\/figure><\/div>\n\n\n\n<p>Reporting and analytics are key features of CRM\nsoftware that are required across all major business functions that CRM\nsupports\u2014sales, marketing, customer service, field service, e-commerce, and\nmore. It lets you get routine summary reports of sales figures or sales representative\nperformance (e.g., on a daily, weekly, monthly, etc., basis). <\/p>\n\n\n\n<p>It helps sales employees to perform daily tasks better and the <a href=\"https:\/\/www.helloleads.io\/blog\/all\/daily-sales-report-dsr\/\" title=\"Sales Report\"><strong>sales<\/strong><\/a> leadership team to make more accurate business decisions. It also helps in tracking metrics such as profitability, rate of customer retention, and effectiveness of marketing campaigns. Reports and dashboards provide a high-level view of how a business is coping up with different metrics. This feature also lets you share reports with different teams to make collaborative data-driven decisions.<\/p>\n\n\n\n<h2><strong style=\"font-size:19px\">7. Sales forecasting<\/strong><\/h2>\n\n\n\n<p><a href=\"https:\/\/www.helloleads.io\/blog\/all\/improving-sales\/sales-forecasting-guide-for-small-business\/\" title=\"Sales Forecasting\"><strong>Forecasting in CRM<\/strong><\/a> predicts your future sales figures based on data from your current pipeline based on present and past data trends. For example, do you want the ability to use your existing data to make predictions about upcoming quarters and even new territories? Forecasting functionality puts your data to work for you, empowering you to make objective and informed decisions about the future of your company. Sales forecasting may also anticipate market changes to mitigate your business risks.<\/p>\n\n\n\n<h2><strong style=\"font-size:19px\">8. Customization<\/strong><\/h2>\n\n\n\n<p>Every business has its unique challenges with\nthe customers having their own unique needs. Some CRM solutions let you choose\nwhich features to include in your package, and some also allow you to customize\nbasic areas, such as with the ability to add contact fields, choose which data\nto show on your dashboard, and allow you to create custom reports. You can also\ncustomize with extensions, plugins, and other add-ons to expand your software&#8217;s\ncapabilities.<\/p>\n\n\n\n<h2><strong style=\"font-size:19px\">9. Social media<\/strong><\/h2>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img loading=\"lazy\" decoding=\"async\" width=\"697\" height=\"287\" src=\"https:\/\/www.helloleads.io\/blog\/wp-content\/uploads\/2021\/07\/Content-3.png\" alt=\"Social media\" title=\"Social media\" class=\"wp-image-5730\" srcset=\"https:\/\/www.helloleads.io\/blog\/wp-content\/uploads\/2021\/07\/Content-3.png 697w, https:\/\/www.helloleads.io\/blog\/wp-content\/uploads\/2021\/07\/Content-3-300x124.png 300w\" sizes=\"auto, (max-width: 697px) 100vw, 697px\" \/><\/figure><\/div>\n\n\n\n<p>A CRM with built-in tools for performing social media tasks and social media monitoring <a href=\"https:\/\/helloleads.io\/#extra-features\" title=\"CRM Features\"><strong>features<\/strong><\/a> can save the time of your marketing team since there is no need to switch platforms to perform the essential task of monitoring your company&#8217;s social media.<\/p>\n\n\n\n<h2><strong style=\"font-size:19px\">10. Third-party integration<\/strong><\/h2>\n\n\n\n<p>Connecting your CRM software to other solutions you already use can save you lots of time and money. The list of CRM features would not be complete without mentioning integrations. If you use different kinds of software like &#8211; ERP, BI, HR, Financial Software \u2014 you\u2019ll want to be able to integrate it with your CRM. Integrating other software into your CRM allows for added functionality and streamlined operation. Most CRM programs offer third-party software integrations; the key is choosing one that&#8217;s compatible with the software you use and should be easy to implement.<\/p>\n\n\n\n<p>CRM software can be a useful tool for businesses of all sizes, but it&#8217;s important to select a truly effective <a href=\"https:\/\/www.helloleads.io\/blog\/all\/industry-insights\/crm-for-small-and-medium-businesses\/\" title=\"CRM\"><strong>CRM platform<\/strong><\/a> that can scale with your business needs. If you look for the above 10 features in CRM software before you buy, you can&#8217;t go wrong.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Many small businesses have started using CRM to improve their sales and productivity. In the last five years, CRM usage has been increased from 55% to 75%. Over thousands of CRMs in the market, with hundreds of features and functionalities, aids in running a successful business. &nbsp;CRM software not only [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":5727,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[15],"tags":[213,885,496,685],"class_list":["post-3530","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-benefits","tag-crm","tag-helloleadscrm","tag-improvesales","tag-smallbusinesscrm"],"aioseo_notices":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.9 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Top 10 CRM features that every small business should need - HelloLeads Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.helloleads.io\/blog\/all\/business-benefits\/top-10-crm-features-that-every-small-business-should-need\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Top 10 CRM features that every small business should need - HelloLeads Blog\" \/>\n<meta property=\"og:description\" content=\"Many small businesses have started using CRM to improve their sales and productivity. In the last five years, CRM usage has been increased from 55% to 75%. Over thousands of CRMs in the market, with hundreds of features and functionalities, aids in running a successful business. &nbsp;CRM software not only [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.helloleads.io\/blog\/all\/business-benefits\/top-10-crm-features-that-every-small-business-should-need\/\" \/>\n<meta property=\"og:site_name\" content=\"HelloLeads Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/HelloLeads.io\" \/>\n<meta property=\"article:published_time\" content=\"2021-07-22T11:02:23+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-09-20T05:36:57+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.helloleads.io\/blog\/wp-content\/uploads\/2021\/07\/Crm-features-Header.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1920\" \/>\n\t<meta property=\"og:image:height\" content=\"1080\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Jayalakshmi\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@HelloLeads_io\" \/>\n<meta name=\"twitter:site\" content=\"@HelloLeads_io\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Jayalakshmi\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.helloleads.io\/blog\/all\/business-benefits\/top-10-crm-features-that-every-small-business-should-need\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.helloleads.io\/blog\/all\/business-benefits\/top-10-crm-features-that-every-small-business-should-need\/\"},\"author\":{\"name\":\"Jayalakshmi\",\"@id\":\"https:\/\/www.helloleads.io\/blog\/#\/schema\/person\/20b8a39af0bf03d2b062153947d7d800\"},\"headline\":\"Top 10 CRM features that every small business should need\",\"datePublished\":\"2021-07-22T11:02:23+00:00\",\"dateModified\":\"2022-09-20T05:36:57+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.helloleads.io\/blog\/all\/business-benefits\/top-10-crm-features-that-every-small-business-should-need\/\"},\"wordCount\":1160,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/www.helloleads.io\/blog\/#organization\"},\"image\":{\"@id\":\"https:\/\/www.helloleads.io\/blog\/all\/business-benefits\/top-10-crm-features-that-every-small-business-should-need\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.helloleads.io\/blog\/wp-content\/uploads\/2021\/07\/Crm-features-Header.png\",\"keywords\":[\"#CRM\",\"#HelloLeadsCRM\",\"#improvesales\",\"#smallbusinesscrm\"],\"articleSection\":[\"Business Benefits\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/www.helloleads.io\/blog\/all\/business-benefits\/top-10-crm-features-that-every-small-business-should-need\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.helloleads.io\/blog\/all\/business-benefits\/top-10-crm-features-that-every-small-business-should-need\/\",\"url\":\"https:\/\/www.helloleads.io\/blog\/all\/business-benefits\/top-10-crm-features-that-every-small-business-should-need\/\",\"name\":\"Top 10 CRM features that every small business should need - 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