{"id":1852,"date":"2020-08-19T07:06:15","date_gmt":"2020-08-19T07:06:15","guid":{"rendered":"https:\/\/www.helloleads.io\/blog\/?p=1852"},"modified":"2022-08-26T12:21:03","modified_gmt":"2022-08-26T12:21:03","slug":"top-9-ideas-to-reduce-email-overload","status":"publish","type":"post","link":"https:\/\/www.helloleads.io\/blog\/all\/technology-and-tips\/top-9-ideas-to-reduce-email-overload\/","title":{"rendered":"Top 9 ideas to reduce email overload"},"content":{"rendered":"\n
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In this modern world, where emails act as the most popular and effective medium of communication, sending and receiving emails had turned to be like inhaling and exhaling breath. Though email<\/strong><\/a> communication has its own list of benefits, for an individual among the emails being received a day, most of them deserve less attention.<\/p>\n\n\n\n

A study says the email\ninbox of a person only contains 38% of important and relevant emails.  This means 62% of the emails are not important\nand are received through bulk emailing.  Whereas,\nthe percentage of this proportion was in the ratio of 42:58 few years ago\nresearched by SaneBox.<\/p>\n\n\n\n

When it comes to an organization<\/strong><\/a>, the research from the McKinsey global institute says that the average person spends 28% of their work timings in a week by reading or responding to emails. <\/p>\n\n\n\n

But the good news is the email overload is easily manageable, in fact, some of the organizations are working meticulously to reduce the internal email usage. As an evidence, a European based multinational technology company has attempted to reduce the emails and targets for almost zero email within the organization. In contrast, they used internal social networking platforms like WhatsApp, Facebook which are comparatively less time consuming.<\/p>\n\n\n\n

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There would be plenty of ways to manage the adverse flow of email. I have listed the top 9 approaches to manage the email<\/strong><\/a> overload:<\/p>\n\n\n\n

1. Plan specific time for email usage<\/strong><\/h2>\n\n\n\n
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Assign a specific time to check your emails during the day instead of letting it occupy or interrupt your work timings. <\/p>\n\n\n\n

Check your emails once\nyou arrive at work and review them later at assigned time blocks, and avoid\nchecking them in critical time because, if it\u2019s an urgent matter, people will call\nyou anyway.<\/p>\n\n\n\n

You can also use tools that\nprioritize the emails based on its importance and send it to you in the time\nscheduled by you.<\/p>\n\n\n\n

2. Use email alternatives <\/strong><\/h2>\n\n\n\n

A\nsimpler alternative besides email is social networking, that will absolutely make\nyou free from bulk promotional emails and saves lot of your productive time. <\/p>\n\n\n\n

There\nare many tools out there, like slack or fleet that makes the teams to communicate\nas much easier without jamming the inbox and eating up more time. <\/p>\n\n\n\n

3. Create a brief and clear email<\/strong><\/h2><\/p>\n\n\n\n

Undoubtedly, writing emails with a clear clarity and ensuring every email<\/strong><\/a> through a well-defined checklist will reduce the chance of a communication mishap.<\/p>\n\n\n\n

Prepare\na quick checklist that suits your usage and run through your contents in it to\nproduce a brief email and make sure you do it before firing off emails. <\/p>\n\n\n\n

Below\nare a few sample questions for your checklist:<\/p>\n\n\n\n